Comments & Complaints
If you have a complaint about the service you have received from the doctors or any of the staff working in this practice, please let us know. We will respond to your complaint in line with the NHS Complaints Procedures. The main emphasis of the NHS Complaints Procedure is on local resolution. We hope that we will be able to resolve any issues that you may raise.
How to complain
We hope that most problems can be sorted out easily and quickly, often at the time they arise and with the person concerned. If your problem cannot be resolved in this way and you wish to make a complaint, we would like you to let us know as soon as possible – ideally, within a matter of days or at most a few weeks – because this will enable us to establish what happened more easily. If it is not possible to do that, please let us have details of your complaint:
- within 6 months of the incident that caused the problem; or
- within 6 months of discovering that you have a problem, provided this is within 12 months of the incident
Complaints can be made in any way that is convenient for you. This includes:
- By letter, addressed to the Complaints Manager
- Via email using our secure online form
- Over the phone with the Complaints Manager (they will arrange a date/time to contact you if they are not immediately available)
- In person by speaking to the Complaints Manager (an appointment will be required)
Should you speak to a member of the management team, they will be happy to explain the complaints procedure to you and will make sure that your concerns are dealt with promptly. It will be a great help if you are as specific as possible about your complaint.
If you feel that you need support to raise your concern or complaint with us, you can contact VoiceAbility’s NHS Complaints Advocacy Service. They can provide independent, free and confidential information and support to people wishing to make a complaint about the NHS. You can contact them on 0300 330 5454, via email at firstname.lastname@example.org or visit their website.
The current complaints manager for the practice is Shannon McAree, Patient Services Manager.
What we will do
We can acknowledge your complaint in writing within five working days and aim to have looked into your complaint within ten days of our acknowledgement. This may not be possible when the people involved are, for example, away on leave. If this is the case we will inform you of the reason for the delay. We will then be in a position to offer you an explanation, or a meeting with the people involved. When we look into your complaint, we aim to:
- find out what happened and what went wrong
- make it possible for you to discuss the problem with those concerned, if you would like this
- make sure you receive an apology, where this is appropriate
- Identify what we can do to make sure the problem does not happen again
- Follow your complaint up by phone 7 days after your case has been closed to check that nothing is outstanding.
Our aims when dealing with a complaint
When we are dealing with any complaint we work to achieve to the following principals (in line with the Local Government Ombudsman’s guidance):
- Getting it right.
- Being customer focused
- Being open and accountable
- Acting fairly and proportionately
- Putting things right
- Seeking continuous improvement
Complaining on behalf of someone else
Please note that we adhere strictly to rules of medical confidentiality. If you are complaining on behalf of someone else, we have to know that you have their permission to do so. A note signed by the person concerned will be needed, unless you have a legal right to act on their behalf.
If you feel you cannot raise your complaint with us, or you would like further advice, you can contact:
PO Box 16738
Redditch, B97 9PT
What to do if you remain unhappy with local resolution
If you remain unhappy after we have tried to resolve your complaint locally, the next stage of the complaints process is to contact the Ombudsman. The contact details are:
The Parliamentary & Health Service Ombudsman
Millbank Tower, Millbank
London, SW1P 4QP
Tel: 0345 015 4033
First Floor, Lambeth ACCORD,
336 Brixton Road, London, SW9 7AA
Tel no: 020 7274 8522. Text: 07545211283
NHS Complaints Advocacy, c/o VoiceAbility
United House, North Road
London, N7 9DP
Tel: 03003305454 Text: 07860022939
*A receptionist will be happy to provide you with a copy of this policy, and a complaint form should you need one.*